Contract Clauses

Use Contract Clauses to build up a library of standard contract language, for use in contract documents.

HINT-- The Goldenseal project management software uses contract clauses as a library of "boilerplate" contract language that you can include in project contracts.

CONTRACT CLAUSE BASICS
       Entering Contract Clauses | Data Fields | Using Lists | Using Contract Clauses
       Clause Locations | Clause Text | Text Substitutions

Website Info Links
       Contract Writing Software | Project Management Software

RELATED TOPICS
       Assemblies | Contract Packages | Contract Preferences | Contracts | Cost Items

Entering Contract Clauses

To enter a Contract Clause, follow these steps:

  1. Choose Contract Setup from the Options menu, then choose Contract Clauses from the submenu.
  2. Click the New button, or click on an existing item and click the Edit button.
  3. Enter details about the clause.

Data Fields

Enter the following information for each Contract Clause:

Name-- Type in a brief name for this contract clause. This is the text that will appear in clairvoyant fields.
Comments-- Type in any comments you"d like to make about this item.
Clause Text-- Type in the text of this clause.
Location-- Choose the location where this clause will be placed within the contract.

Clause Locations

Goldenseal uses the Location field to determine where in a contract this clause will appear.

Choose one of the following options:

At Beginning-- Goldenseal will list this clause at the very beginning of a contract.
After Heading-- Goldenseal will list this clause after the Heading text in the Contract record.
After Body-- Goldenseal will list this clause after the Body text in the Contract record.
After Specifications-- Goldenseal will list this clause after contract specifications.
At End-- Goldenseal will list this clause at the very end, after the Footer text in the Contract record.

Clause Text

Type in the text that you'd like to include in contracts.  You can include any words or numbers.  You can also include carriage returns so the text will appear on more than one line.

NOTE-- You can only enter unformatted text.  If you want bold or italic text or different fonts, you'll need to format in a word processor after you create a contract.

Text Substitutions

The Goldenseal project management software includes a few special phrases that you can use to include company info or project info within a clause.  Goldenseal replaces these phrases with information that it gets from Company Info, a Contract or a Project account:

  • BizAddress-- Goldenseal replaces this with your current company name.
  • BizName-- Goldenseal replaces this with your current company address.
  • AcceptDate-- Goldenseal replaces this with the acceptance date for the contract.
  • ClientAddress-- Goldenseal replaces this with the address of the project.
  • ClientName-- Goldenseal replaces this with the customer name for the project.
  • DownPayment-- Goldenseal replaces this with the project down payment (set in the Draw Schedule).
  • FinishDate-- Goldenseal replaces this with the completion date for the project.
  • ProjectCost-- Goldenseal replaces this with the cost of the project.
  • ProjectDescrip-- Goldenseal replaces this with the brief description of the project.
  • RetainPct-- Goldenseal replaces this with the project retainage % (set in Project Payment Terms.)
  • StartDate-- Goldenseal replaces this with the start date for the project.

NOTE-- To change the text used for substitution, choose Preferences from the Options menu and choose Contracts from the submenu.

Using Contract Clauses

Contract Clauses are a "library" of standard clauses that you can include in a contract or subcontract.

To use clauses, include them in a Contract Package, and then include the package in a Contract.

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