Vacation Items

Use Vacation Items to set up paid holidays, vacation days, sick days or personal days.

HINT-- Vacation Items are the way you'll enter paid vacations and holidays into the Goldenseal payroll software.

VACATION BASICS
Entering Vacation Items | Data Fields | Using Vacation Items
Payroll Basics | Payroll Setup | Using Lists

WEBSITE INFO LINKS
Payroll Software | Payroll Accounting Software

Entering Vacation Items

To enter a Vacation Item, follow these steps:

Choose Payroll Setup from the Costs menu, then choose Vacation Items from the submenu.
Click the New button, or click on an existing item and click the Edit button.
Enter details for the item.

Data Fields

Enter the following information for each Vacation Item:
Name-- Type in a brief name for this vacation item. This is the text that will appear in clairvoyant fields.
Description-- Type in any comments you'd like to make about this item.
Type-- Enter the type of Vacation Item this is. If you enter Holiday as the Vacation Item type, then the Holidays fields become active. If you enter Sick Days, Vacation or Other Days Off, then the Vacations fields become active.
Pay Amount-- Enter the amount that the employee is paid while using holiday or vacation time.

If you enter Holiday in the Vacation Item Type field above, these fields become active:
Calculation Method-- Enter the way this holiday's date is calculated.
Date-- If this holiday is always on the same date, or on some weekday closest to some date, enter the date in the Date field.
Every Year-- Check this box to make this holiday effective every year. Remove the checkmark from this box to make this holiday effective only once, during the entered year.
Floating Holiday-- If this holiday always falls on some particular weekday of some month, enter it in these fields.

If you enter Vacation in the Vacation Item Type field above, these fields become active, so you can fill them in.
Amount Accrued-- Enter the amount of vacation time the employee earns per unit of work time.
Credited-- Enter the time at which the employee may start using the vacation time.
NOTE-- If you want to credit vacation time at times that are not listed, make manual adjustments to vacation hours in a Payroll Record.
Reduce to Maximum of-- If there is a maximum amount of vacation time that an employee may have "on account" enter it here. Otherwise leave this field blank.
NOTE-- If an employee's accumulated vacation time has reached the maximum, any additional time that accrues will be lost.

Start Accruing-- Enter the number of days after an employee starts work before you give a paid holiday or start to accrue vacation time.

Using Vacation Items

To use Vacation Items, bundle them into a Vacation Package and enter the package in the Employee account.

To give vacation time to employees, make a Labor Hours record and enter Vacation Used into the Overtime field.
NOTE-- You'll probably enter an overhead account for paid vacation time, but you can also cost it against any account.

The Goldenseal software will automatically create Labor Hours records for holidays when you use the Write Payroll command for that period.

To see vacation time that is accrued during each pay period, open a Payroll Record, and enter Vacations into the Breakdown popup field.