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Printing W-2 Forms |
How do I print W-2 forms? Goldenseal payroll software automatically prints W-2 forms for each employee. Here's how you do it. WARNING: There is a bug in the W-2 calculators for some states, that shows too much Social Security withholding for 2011 wages. It is fixed automatically when you import 2012 tax tables, or you can click above for a simple fix. Entering Data Before you can print W-2 forms in Goldenseal, you'll need to enter payroll for the year. It's easiest if you just use Goldenseal for your regular payroll, but you can also go back and enter payroll for the past year. There is more about that in the Getting Started manual. Setting up Calculators Before you print W-2 forms, make sure that the state withholding amounts are set up for your state and local taxes. To do so, follow these steps:
Repeat the setup for any of the following that apply to your state:
NOTE-- Starting in 2008, we are providing payroll calculators for all states. You should still double-check the setup, since there may be state quirks that we overlooked. If we made any mistakes, please let us know, and we will correct it. When you have finished with the Payroll Tax calculators, click Done. HINT-- You only need to do this setup once! In future years you can skip this step. Printing Forms Goldenseal is set up to automatically get all W-2 numbers from the previous year. That means you can print the forms any time between January 1and the deadline on January 31. HINT-- If for some reason you want to print forms for other than the previous year, you'll need to temporarily reset the system clock to a different year. Finding Employees To print W-2 forms, first use the Find command to locate the employees who worked during the year. To do so, follow these steps:
Aligning to the Forms If you haven't printed W-2 forms before, you may need to "tweak" the W2 form so it prints correctly. To do so, follow these steps:
NOTE-- The W-2 Form layout has changed a lot in 2008. The new Goldenseal 4.1 update includes the new layouts, plus new First Name and Last Name fields for your Employees. If the printout isn't within the boxes, follow these steps to fix it:
Printing Forms Next, print W-2 forms for all employees. To do so, follow these steps:
Current/Prior Year Forms Goldenseal accounting software automatically generates W-2 reports for the previous year.
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