Employee Reimbursements

How do I reimburse employees for expenses?

Here's how you enter employee purchases into Goldenseal payroll software, and how to reimburse them for their expenses:

Entering Employee Purchases

When an employee buys something and uses their own money, follow these steps:

1. Choose Material Purchases from the Costs menu.
2. Click the New button.
3. Enter the vendor and the item(s) purchased.
4. Enter job cost information.
5. In the Payment Method field, choose Employee Reimburse.
6. Enter the employee into the Details field.
7. Click the Enter key to save the record.

Goldenseal automatically creates a Payroll Record that covers the money that you owe to the employee.

NOTE-- Reimbursing for business use of employee vehicles is very similar.

Reimbursing

The next time you write paychecks, Goldenseal will automatically include the reimbursement in with the paycheck.

To write a separate check to reimburse an employee for their expenses, follow these steps:

1. Choose Checking Transactions from the Bank menu, and choose an account from the submenu.
2. Click the New button.
3. Enter Employee into the Pay To popup field.
4. Enter the employee into the Account field.
5. Click on the Breakdown popup on the left side of the window and choose Payroll.
6. Goldenseal will fill in all of the reimbursements, along with any other payroll items that have not yet been paid.

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