Entering Vehicle & Equipment Miles

How do I enter vehicle and equipment miles (or kilometers)?

Starting with Goldenseal accounting software version 2.6, you can enter vehicle and equipment expenses by the mile or kilometer.

To set up a billing rate by the mile or kilometer, follow these steps:

1. Choose Billing Rates from the Options menu, and choose Equipment from the submenu.
2. Click the New button.
3. Type in a name, and enter the amount of the cost per mile or kilometer.
4. Click on the popup field to the right of the amount, and choose Mile or Kilometer.
5. Click OK.

To set up an Equipment account to use miles or kilometers, follow these steps:

1. Choose Equipment from the Accounts menu.
2. Locate an equipment account, or create a new one.
3. Click in the Billing Rate field, and enter a billing rate that uses miles or kilometers.
4. Click in the Job Cost Rate field, and enter a billing rate that uses miles or kilometers.
5. Hit the Enter key to save changes.

To enter miles or kilometers used on the equipment, follow these steps:

1. Choose Equipment Hours from the Costs menu.
2. Click the New button.
3. Enter an equipment account.
4. Enter Miles or Kilometers in the popup field to the right of the Time Used field.
5. Enter the total distance used for the vehicle or equipment.

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