Updating Multiple Vendor Prices

Can I track prices from multiple vendors?

Starting with version 2.9 of Goldenseal accounting software, you can track current prices from up to three suppliers for each Cost Item that you buy and sell.

Entering Vendors and Prices

To enter your usual vendors and current prices, follow these steps:

  1. Choose Cost Items from the Costs menu.
  2. Locate an item where you'd like to include multiple vendors.
  3. Enter your main suppliers into one of the three Supplier fields.
  4. Enter current prices into the Price fields.
  5. You can also enter the name that each vendor uses for this item, and UPC or other codes they use for it.

For more about vendor price setup, click here.

Automatic Price Updating

When you enter Material Purchases that have an Item breakdown, Goldenseal automatically updates prices for that vendor. It also adds the vendor automatically if you haven't filled in all three standard vendors.

If you don't want Goldenseal to add new vendors, follow these steps:

  1. Choose Preferences from the Options menu, and choose Expenses from the submenu.
  2. Turn off the Auto Add New Vendors checkbox.
  3. Click OK.

Creating Purchase Orders

If you have Goldenseal create automatic purchase orders for low inventory, it will show you each vendor that is listed for the item, with the latest price.

You can choose a standard vendor, or click Choose Another Vendor to select a different vendor.

Importing Prices

Goldenseal allows you to import vendor prices from data files that you get from suppliers.

If you want to set up for the import, make sure that you fill in either the Product Name or Code fields for each vendor, in each Cost Item record. Goldenseal will use that text to match the items in a vendor price lists.

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