QB Switch-- Paying Bills

Goldenseal accounting software lets you pay bills in bulk, similar to the Pay Bills command in Quickbooks.

You can also pay for bills individually as soon as you enter them.

Instant Payments

When you make a purchase and pay immediately by cash, check or credit card, follow these steps:

  1. Choose Material Purchases from the Costs menu.
  2. Click the New button.
  3. Enter the vendor, and details about the item(s) purchased.
  4. Enter Cash, Check or Credit Card into the Payment Method field. You can also use some less common forms of payment.
  5. Enter a bank account into the Details field.
  6. Press the Enter key to save the transaction.
  7. Goldenseal will automatically enter a bank payment to pay for the purchase. If you are paying by check, Goldenseal will ask which checkbook to use so you get the correct check number.

Pay Bills Command

If you don't pay for purchases immediately, enter them the same as described above, but enter Vendor Invoice as a payment method.

When you are ready to pay bills, choose Pay Bills from the Bank menu. You'll see a selection dialog that is similar to the Quickbooks Pay Bills command.

Use the popup menu at upper right to see different types of bills. You can view all vendors, or just materials, subcontractors or other costs. You can also see sales taxes and payroll taxes that are due.

Goldenseal automatically computes discounts and finance charges.

In Goldenseal you can double-click on a vendor, and see a detailed list of invoices for that vendor. That makes it easy to double-check against the vendor statement, or to pay for just some invoices.

Writing Checks

Goldenseal includes check-writing that is similar to Quickbooks. To view bank transactions, choose Checking Transactions from the Bank menu, and choose an account from the submenu.

Goldenseal lets you set up multiple checkbooks, so you can keep track of check numbers more easily.

You can also use other types of accounts to pay bills-- payment can come from a cash, investment, credit card or loan account.

Click here for general info about differences between Quickbooks and Goldenseal accounting software.
Click here for info about importing data from Quickbooks to Goldenseal.