Fixing an Incorrect Paycheck

I wrote a paycheck for the wrong amount! How do I fix it?

What you do depends on whether the employee has already cashed the paycheck, or not.

Paycheck already Cashed

If the employee has cashed the paycheck and you overpaid them, do the following:

1. In the next pay period, reduce the employee hours to make up for the incorrect hours in the previous period.
2. Choose Write Payroll from the Bank menu, and run your payroll as usual.

If the employee has cashed the paycheck and you underpaid them, check if they can wait until the next pay period.

If they can wait, do the following:

1. Enter a Labor Hours record for the unpaid hours, and date it in the next pay period.
2. Wait until the next pay period, and run payroll as usual. It will include the extra hours.

If they want immediate payment, do the following:

1. Enter a Labor Hours record for the unpaid hours.
2. Choose Write Payroll from the Bank menu.
3. Write an additional paycheck for the current period.

NOTE-- If you pay in two batches, Goldenseal payroll software will slightly under-withhold for federal and state taxes. However, it shouldn't be too far off, for just one pay period, and total withholding will still be close enough.

Paycheck not Cashed (or not given to Employee)

If the employee has not cashed the paycheck but you have already written it (or printed it), do the following:

1. Choose Checking Transactions from the Bank menu, and locate the paycheck for the employee.
2. Change its status to Void, and save the record. Tear up the physical paycheck.
3. Choose Payroll Records from the Costs menu, and locate the Payroll Record for the employee.
4. Choose Delete Record from the Edit menu to remove it.
5. Choose Labor Hours from the Costs menu, and locate the Labor Hours for the employee.
6. Correct the number of hours.
7. Choose Write Payroll from the Bank menu, and run their payroll again, but with the correct amounts.

If you have not yet written or printed the paycheck, do the following:

1. Choose Checking Transactions from the Bank menu, and locate the paycheck for the employee.
2. Choose Delete Record from the Edit menu to remove it completely.
3. Choose Checking from the Accounts menu, and locate your checking account.
4. Change the Next # in one of the checkbooks, so it is the check number you just deleted.
5. Choose Payroll Records from the Costs menu, and locate the Payroll Record for the employee.
6. Choose Delete Record from the Edit menu to remove it.
7. Choose Labor Hours from the Costs menu, and locate the Labor Hours for the employee.
8. Correct the number of hours.
9. Choose Write Payroll from the Bank menu, and run their payroll again, but with the correct amounts.

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