Checking Accounts vs Checkbooks

Problem

How do I handle multiple checkbooks?
How do I write checks out of sequence?
What about checks that I don't print from Goldenseal construction accounting software?
What's the difference between a checking account and a checkbook in Goldenseal accounting software?

Diagnosis

Users are sometimes confused by the difference between a Checking Account and a checkbook.
Goldenseal accounting software makes it easy to have more than one checkbook in an account.

Solution

If two checkbooks show up on the same bank statement, then enter them as two checkbooks in the checking account. The most common situation is to print checks in the office, but have a 'field book' for occasional checks written in the field.

HINT-- If users hand-write on printed checks in the field, grab some from the back of the pile and use that check number sequence for the field book.

If each account has its own running total and has separate account numbers and statements, then enter them as two separate Checking Accounts.

There is more about this in Special Topics.

Comments

Entered 2/2/01by Dennis. Updated 10/24/2010.