If you use version 3.4 of the MacNail Accounting software
to keep track of your subcontractor payments, it will also print 1099 forms for you.
To print 1099 forms, follow these steps:
NOTE-- In 2000, we replaced MacNail with
Goldenseal construction
accounting software. Goldenseal is an integrated program
that includes general accounting, job costing, payroll
and project billing, plus estimating and other features.
It also prints 1099 forms for subcontractors.
1. Enter information about each subcontractor in
the Master Addresses file (see page 24). Put in the subcontractors name, address, and either their
social security number or their Federal Taxpayer ID number.
2. Make sure that every subcontractor payment you made during the past year has been entered into
a Checkbook Ledger. As an alternative, you can also use the Subcontractor Log to store this information, but you
must then be careful
to date each item using the date the work was paid for, rather than the date it was done.
3. Choose Reports from the Data menu, and click on Subs---from Ledger. If you used just one Checkbook Ledger
during the year, you can click on Main file as a source. Otherwise click on All files in folder.
NOTE: If you are not using a Checkbook Ledger, enter your subcontractor payments into a Subcontractor Log
instead, then choose Subs---from Logbook.
4. When asked which dates to include, choose Last year if you are printing 1099's in January, or This
year to date if you are printing them in December.
5. A Subcontractor Report listing the amount paid to each subcontractor will be created. Check it, and make
sure the numbers seem correct.
6. If there are any subcontractors in the list that do not need to get a 1099 form, put an x or some other
text to the right of the dollar amount for them. Don't worry about subs with less than the year's
dollar cutoff-- MacNail will skip over them automatically. You only need to mark off businesses that
are incorporated or that otherwise do not need to receive a 1099 form.
7. Before printing 1099 forms, you'll need to physically prepare the forms you get from IRS or another
source. If you are using a laser printer or ink-jet printer, physically separate the forms and remove the 'tractor
feed' tab. In the print dialog, print 4 copies of each form. If you are using a dot-matrix printer,
you can either physically separate the forms and hand-feed multiple copies, or insert carbon paper between
the forms and print just once.
NOTE: See page 18 for more on the preparation of various printer types for form-printing.
8. Choose Make a 1099 File from the Format menu.
9. If the active document is a Subcontractor Report, choose Yes if you'd like to use it to make a 1099
report, and skip to step 10. Choose No if you'd like to use some other Subcontractor Report, and continue
to the next step. Choose Cancel to stop completely.
10. If the active document is not a Subcontractor Report or if you don't want to use the active document,
choose a Subcontractor Report from the list of available files.
11. Type in basic information about your company-- your company name, address, and taxpayer ID numbers.
Also type in the year's cutoff amount for filing of 1099's-- in 1993 it is $600. You can
also click the Change button to select a different blank 1099 form to use.
NOTE: The MacNail accounting software comes with two different 1099 blanks-- the Laserwriter 1099 Blank
is designed to print on laser and ink-jet printers, and the Imagewriter 1099 Blank is designed to print on
dot-matrix
printers.
To modify either of these blanks to suit your own printing needs, see page 30.
12. The 1099 Printing file will be created automatically, and a standard Print dialog will be shown when
the process is finished. You can either print it immediately, or click Cancel and check it over before printing
the file. |
