Making Payroll Reports
The MacNail payroll software adds a new way
to create Payroll Reports-- you can now generate a Payroll Report 'from
scratch', even if you haven't logged your employee's hours into a Labor Log (see page 79 in the Construction Accounting Software Manual), or used the Report command to create a Labor Report (see page 100 in the Manual).
NOTE-- In 2000, we replaced MacNail with
Goldenseal construction
payroll software. Goldenseal is an integrated program
that includes general accounting, job costing, payroll
and project billing, plus estimating and other features.
It includes
a much better payroll system.
Before you can create a Payroll Report 'from scratch', you should first enter
the names of your employees, their wage rates, the number of their exemptions, and personal Worker's
Comp rates. You can do this on either the Employee Index file (see page 9), or the Master Index (see page 59
of the MacNail Accounting Manual).
Creating a Payroll Report
To create a new Payroll Report, follow these steps:
1. Choose Payroll Report from the Data menu.
2. Click 'From Scratch', then click OK.
3. You'll be asked to choose a pay period from a list of recent pay periods (the most recent pay period
is at the top). Choose one, then click OK.To use a pay period that is not listed, scroll to the bottom of
the list and choose Another Pay Period. You'll subsequently be asked to type in a starting date and
ending date to use for the Payroll Report-- type in each date, then click OK.
4. The Payroll Report will be created automatically. It uses the list of employees in the Employee Index
(if you've turned on 'Use Employee Index' in Payroll Options) or the Master Index (if you've
turned that option off), and the wage rate, number of exemptions, and other information about them.
5. When you make a Payroll Report from scratch, MacNail does not know how many hours each employee has worked,
so the 'hours' column will be filled with a guess of 40 hours per week (adjusted for non-weekly
payroll periods). If that is not correct, type in the actual hours each employee worked. The gross and net
pay, and each withholding amount and employer tax will be computed for you.
6. If you used an Employee Index matching the state's Payroll Blank, you should now be finished. If
you used the Master Index instead, you may need to adjust some employees for 'special conditions' such
as whether their spouse works. To make these adjustments, scroll to the far right, past the employee withholding
totals and employer tax totals. In these 'intermediate calculation' cells, you can make any necessary
changes to any employee having special conditions. |
