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Checkbook Ledger Items |
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The Checkbook Ledger maintains a sequential list of check numbers. In order to keep the sequence intact, The MacNail construction accounting software includes a special menu command to add non-sequential ledger items to the Ledger. NOTE-- In 2000, MacNail was replaced by Goldenseal construction accounting software. Goldenseal is an integrated program that includes general accounting, job costing, payroll and project billing, plus estimating and other features. Goldenseal makes it much easier to enter expenses and checkbook payments. To add a ledger item, click anywhere in the row where you would like to add a new row, and choose *Ledger Item from the EDIT menu. If you want to add more than one ledger item, select several rows, then choose *Ledger Item from the EDIT menu. You will be able to choose among several types of ledger items. Bank Charges Choose this item for service charges, check charges, and other costs of banking. You will probably assign them as office costs (job 99) with a job cost code of BS. Cash items Choose this item for out-of-pocket cash expenses that you want to include
in your tax records and job costing. Cash items will not affect your running balance or account reconciliation.
They
will be posted to job costing and P&L statements if given job and construction category codes. Deposits Choose this item for deposits made into the Ledger. If the deposit is income from a job, be sure to include the job cost code in the job column so it will be posted properly to the Job Cost Control sheet. Interest Choose this item for interest paid out on loans, and for interest received on interest-bearing accounts. You can treat it as an office expense/income (job code 99) with a job cost code of IN, or allocate it to a specific job with a job cost code of OTH. Split Payouts Choose this item when you want to divide a check between two or more different jobs or construction categories. See page 74 for further instructions. Transfers Choose this item for transfers between accounts, or other transactions that are neither income nor expenses. Treat transfers as an office expense/income (job code 99) with a job cost code of TF. In theory, the sum of all transfers between accounts should be zero. Charge Cards Choose this item for payments made by credit card. You will treat them exactly like a check payment, but they won 't be a part of the check number sequence. Other items Choose this item for any unlisted transactions handled through your Ledger.
It will give you a blank space in the check number column. You may fill it with a descriptive
phrase, if desired. |
