To handle a cash payouts of $12.00 for gasoline:
1.
Click the mouse anywhere in the next blank line.
2. Choose *Ledger Items from the EDIT menu, click on Cash, and click OK. A new line will be created
automatically.
3. Type 12 into the deposit column.
4. Click in the job column, and type 99. This is the code for office costs. Anything that can't be allocated
directly to a project will be considered an office expense.
5. Tab to the type column, and type M for materials.
6. Tab to the next column, and type 26, the supplier number.
HINT: To see the suppliers listed in the Master Index, choose *Master Index from the MACNAIL menu. To get
back to the Sample Ledger, choose *Checkbook Ledger from the MACNAIL menu.
7. Click in the date column, and enter today's date with command-hyphen.
8. Tab to the category column, and type CT. This is the cost code for Car and Truck (see page 128 for more
on office cost codes).
9. Note that this item does not affect the running balance. The MacNail construction accounting software
changes the running balance for this row to italic, to remind you that this is a cash cost. This expense
will be job costed, but it will not affect the running
balance or account reconciliation.
NOTE-- In 2000, MacNail was replaced by
Goldenseal construction
accounting software. Goldenseal is an integrated program that
includes general accounting, job costing, payroll and
project billing, plus estimating and other features.
It also handles cash expenses (entered as regular expenses,
with Cash as a payment method.
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