To make a Payables report in the MacNail construction accounting
software:
1. Just before bills are due, choose *Reports to make a Report from each of the Logbooks
used for Payables.
2. You will usually use Last month as a date range. If you have unpaid items from previous
months, choose Date range, and type in the earliest due item as a starting date, and the last day of the previous
month as an ending
date.
3. Be sure to put a check next to Unpaid items only (see page 101).
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4. After the Report is made, scan through and double-check the totals against your monthly statement. If they do
not match, check your data entry and make changes as needed.
5. If you find errors, make a Report again using the new corrected information in the Logbook.
6. Scan through the Report, and type anything into the ck # column of items you will not pay this
month.
7. If you will only make a partial payment, treat it as if you are not paying anything to that supplier.
NOTE-- In 2000, MacNail was replaced
by Goldenseal construction
accounting software. Goldenseal is an integrated program
that includes general accounting, job costing, payroll
and project billing, plus estimating and other features.
Accounts Payable is very easy in Goldenseal, with one-step
entry of cash purchases, and a Pay Bills command for
billed purchases.
Posting
to the Ledgers
1. With the previous report still open, choose *Post to Ledger.
Be sure to put a check next to Post back to Logbooks.
2. Each payment will be posted to the Ledger, and then marked as paid in the original Logbook.
3. Write checks based on the amounts posted to the Ledger.
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4. You do not need to send the checks immediately, but send them some time or your account
balance and accounts payable will not match reality!
5. Items for which you make partial payment will need to be treated by hand. Enter a check
in the Ledger, and put the check number into the paid column of whichever items are being paid.
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