Pay Bills Cutoff Dates

Problem

A cost transaction just entered, or unpaid, is not showing in the Pay Bills command.

Applies to Material Purchase, Other Cost, or Subcontractor Costs in Goldenseal accounting software.

Diagnosis

The most common explanation is that the transaction has not been saved and posted, or that the transaction has void or incomplete status. Check the link for more details.

If that is not it, then the answer probably lies in the Billing Date of the transaction and in the Cutoff Date of Pay Bills. Try using a later cutoff date, after the calculated billing date for the transaction.

Solution

The Billing Date is determined by the Supplier's Vendor Payment Terms. You may need to adjust that, to get the correct billing date.

Some early versions of Goldenseal accounts payable software may have incorrectly calculated billing dates, but we haven't seen this problem since 2005 or so.

Comments

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Entered 9/13/01 by Gor. Updated 6/3/10 by Dennis.