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Cash Accounts |
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CASH ACCOUNT BASICS WORKING WITH CASH ACCOUNT RECORDS RELATED TOPICS When to Use Cash AccountsSet up a Cash account for any of the following:
Entering Cash AccountsTo create a new Cash account, follow these steps:
Data FieldsEnter the following information for each Cash account:Account Name-- Enter a short name for the account. This is the text that will appear in the Chart of Accounts and in pop-up menus. Address-- Enter the address where the cash is located. Starting Balance-- Enter the starting balance for the account-- the amount of money in the account when you first started with Goldenseal. Minimum Balance-- If you restock a Cash account when it goes below a certain amount, turn on the checkbox and enter the minimum amount that you keep there. Include in Starter File-- Turn on the checkbox if you'd like to include this account when you create a new starter file. Creation Date-- When you create an account, today's date will be entered automatically. You can change this date if desired. Account Number-- An account number will automatically be assigned. Company Division-- Use the clairvoyant field to enter the Company Division to which this account belongs. Comments-- Enter any comments you'd like to make about this account. You may want to enter key words to make it easier to locate or group particular accounts. Calculated FieldsGoldenseal shows the following calculated values for this account:Current Balance-- The current balance is the most recent running total, after all cash transactions are included. Status FieldEnter the current status of this account:Active-- You currently do business with this account. Optional FieldsUse the Custom Layouts command to add any of the following optional fields:Account Number-- you can assign account numbers to each cash account You can also show fields for Email, Fax Number, Full Name and Phone number, or use those text fields for any other text information about the account. Cash TransactionsTo move money into or out of a Cash account, use a Cash Transaction.To create a Cash Transaction, follow these steps:
Using Cash AccountsUse Cash Transactions to handle the money that goes in and out of your cash accounts.When you make cash purchases, you can enter an instant purchase to automatically deduct the money from a Cash account. To see a record of cash income and outgo, choose Banking from the Reports menu, and choose Cash Transactions from the submenu. The value of your Cash accounts automatically shows up as an asset on your balance sheet. To see it, choose Financials from the Reports menu, and choose Balance Sheet from the submenu. To find a specific cash transaction, open the Cash Transactions and use the Find command. Main Page | Accounts | Lists | Transactions | Menus | Index | Website | User Page |