Lesson 40-- Sales
Goldenseal is accounting software for small businesses that have retail or wholesale sales.
This lesson shows you how to prepare for sales, and how to enter sales transactions.
Use sales transactions for any of the following:
Do not use sales transactions for the following:
Before you start making sales, there's some setup you can do that will make them work better. The next six pages cover sales setup.
If you plan to track inventory or you want to have Goldenseal calculate prices automatically for you, create Cost Items for each item that you purchase and sell.
If you charge for services, create Assemblies to calculate the cost of each service item that you provide. Assemblies are also helpful if you do construction work, if you sell items that require some preparation work, if you manufacture or assemble items, if you sell individual items from case lots, or if you give package deals.
Create a customer account for each person or business who buys from you. For more about customer accounts, see Lesson 9.
If you don't know all of your customers by name, create one or more customer accounts to handle 'one time' sales, and turn on the Allow One-Time sales option in them.
Delivery Methods allow you to set up a delivery or shipping charges for orders of different weight or dollar cost.
To enter delivery methods, choose Income Setup from the Income menu, then choose Delivery Methods from the submenu.
If you give discounts to some customers, follow these steps:
Choose Income Setup from the Income menu, then choose Customer Discounts from the submenu.
You'll see a list of customer discounts. To create a new discount, click the New button.
Each customer discount shows a list of item discounts. Enter the discount that you give to this type of customer for each item, then click OK.
If you give different discounts for different items, choose Income Setup from the Income menu, then choose Item Discounts from the submenu. You can enter as many item and customer discounts as you need to handle all the different discounts you offer.
Use Customer Payment Terms to set up billing intervals, due dates, and other details for billed customers.
To enter a set of payment terms, follow these steps:
The list of payment methods lets you identify forms of payment that you receive. You will use payment methods when entering sales, payment receipts and bank deposits.
To enter payment methods, follow these steps:
When you make a sale that uses a Billed payment method, Goldenseal will add it to Accounts Receivable (see Lesson 42). Sales that use other payment methods are considered as cash sales, which you'll deposit with the Deposit Funds command (see Lesson 44).
Sales branches allow you to track sales separately for different locations.
To set up a sales branch, follow these steps:
When you enter sales, you can assign each transaction to a specific sales branch.
The Job Sales Tax command sets up the sales tax rates that you charge to customers.
To create a sales tax, follow these steps:
You will use job sales taxes in estimates, sales, and project billing.
If you make cash sales to customers that you don't know, follow these steps:
If you make cash sales to customers that you do know but that aren't regular customers, follow these steps:
To enter sales transactions, follow these steps:
You can itemize a sale with a list of multiple items. To do so, enter Category or Items into the Breakdown popup field.
A category breakdown lets you type in the name of each item sold, while an item breakdown shows specific Cost Items or Assemblies.
HINT-- Sales breakdowns are almost identical to the category and item breakdowns in expense transactions.
If you use an Item breakdown, you can use a bar code scanner to enter items by their UPC code. Goldenseal will automatically fill in the item price, warn you about low inventory, adjust inventory quantities, and automatically create a Purchase Order for items that are out of stock.
HINT-- See Lesson 47 for more about inventory tracking.
Viewing Transaction Links
Choose Main Account from the View menu to see more about the customer account.
Choose Payment Transaction from the View menu to see the record of payment for a sale (a payment receipt or a deposit). Choose Deposit Transaction to see the deposit transaction.
If a Sale transaction has an Item breakdown, you can double-click on any non-editable cell to see the Cost Item or Assembly for that row.
In this lesson you have learned how to enter sales transactions with Goldenseal's point of sale features. You'll now be able to sell anything-- chic hats, pet flamingos, your soul, your DNA.
Speaking of genetic codes, did you know that Goldenseal contains over 6 million lines of code in the C++ programming language? No wonder it took us more than 5 years just to finish the first version.
About half of the code is for the basic human interface-- what you see on the screen, and the way things work in clairvoyant fields, tables and all the other Goldenseal components. The other half of the code handles the data objects and the many details of business accounting.
There's no simple conversion factor between programming code and genetic code, but even the fanciest computer program is still much less complex than something as simple as a fruit fly.
"Time flies like an arrow. Fruit flies like a banana." -- Groucho Marx