Direct Expenses

Can I enter expenses directly into a checkbook record?

If you are used to Quicken or Quickbooks, you can enter expenses directly into a checkbook record.

HINT-- If you also have billed purchases, it's better to enter all of your purchases into Material Purchases records instead of using direct expenses. That way all your purchases will be in one place. You can create an instant purchase so you'll still only need to enter one transaction for the expense.

Simple Expenses

Follow these steps to enter a simple direct expense into Goldenseal version 2.5 and later:

1. Choose Checking Transactions from the Bank menu, and choose an account from the submenu.
2. Click the New button.
3. Enter the type of payment into the Pay To field, and an account into the Account field.
4. Enter Direct Expense into the Transaction Paid field
5. Enter an amount into the Amount field.
6. Enter the job cost account into the Job Class and Job fields.
7. Enter a cost category into the Category field.

Expense Breakdowns

Follow these steps to enter direct expenses into any version of Goldenseal:

1. Choose Checking Transactions from the Bank menu, and choose an account from the submenu.
2. Click the New button.
3. Enter the type of payment into the Pay To field, and an account into the Account field.
4. Click on the Breakdown popup field on the left side of the window, and choose Category or Items.
5. Click in the first row of the breakdown table, and enter one expense item.
6. Hit the Return key (Mac) or Enter key (Windows) to add a new row.
7. Repeat steps 5 and 6 until you have entered all expense details.
8. Choose Save Record from the Edit menu to save the record and post it to job costs, etc.

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