Incorrect Paycheck Amount

Problem

incorrect paycheck written, ledger doesn't match payroll report from MacNail Construction Payroll Software, checks for wrong amount, how to go back and rectify after pay period is over

Diagnosis

ran and paid payroll with wrong amounts

Solution

1. Fix the Payroll Report so it has theoretical correct numbers (or make a Pay Report if one wasn't made before). Write down the difference between what SHOULD have been paid and what actually was, for each employee.
2. Update Payroll Files if they are wrong, replacing old values with new.
3. Next week, run payroll as usual, and update payroll files using the theoretical correct numbers.
4. Before printing, adjust each new paycheck (in the ledger and check print file) by the amount of correction figured in step 1.
5. Might be nice to make a note of what you did under 'comments', or by adding a note.

Alternate steps 3/4-- Can also write separate checks for the difference in the ledger (or have employees pay back in cash or by check).

Comments

Entered 11/20/95 by Dennis.