Pay Bills Cutoff Dates

Problem

a cost transaction just entered, or unpaid, is not showing in the Pay Bills command.

Applies to Material Purchase, Other Cost, or Subcontractor Costs in Goldenseal accounting software.

Diagnosis

First run through Goldenseal Answer #14 and if that doesn't solve it come back here.

If you are back, then the answer probably lies in the Billing Date of the transaction and in the Cutoff Date of Pay Bills.

To check, set the Pay Bills Cutoff Date to match the trans's Billing Date. If it shows, great, continue. If not, there's a bug.

Solution

The Billing Date is determined by the Supplier's Vendor Payment Terms.
If you are trying to set it up so that the Billing Date equals the creation date and this Supplier is the only one using this Vendor term, then go to the Vendor Payment Terms window and edit the Supplier's terms by changing the Billing Period to Irregular.
Otherwise, hit New in the Vendor Payment Terms window, name the new term, and select irregular for the Billing Period.

You can get to the Vendor Payment Terms window by selecting *Edit Vendor Payment Terms* in the Details clairvoyant of the transaction or in the Payment Terms clairvoyant of the supplier's account window.

Comments

Entered 9/13/01 by Gor.